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Academic Communities Coordinator

The Academic Communities Coordinator will play a key role in delivering our academic representation system, in partnership with the University, by supporting students in making positive impacts to their educational experience at Roehampton.

They will work create a framework for the successful development of academic societies on campus, working closely with the faculty to integrate these groups into academic life.
  • Job title: Academic Communities Coordinator
  • Team: Representation
  • Department: Membership & Engagement
  • Responsible to: Interim Head of Membership Turnaround
  • Responsible for: Circa 2-3 members of casual staff.
  • Contract type: Full-time, permanent.
  • Hours of work: 35 hours per week (excluding lunch breaks). Our usual working pattern is Monday to Friday, during usual office opening hours, but there is some flexibility with start and finish times. Some unsociable hours may be required on an ad-hoc basis at certain points in the year including weekend work.
  • Grade: 4
  • Salary: £27,632. Salary is subject to our Pay and Reward Policy which includes an opportunity for annual pay progression.
  • Applications close: 09:00 Monday 9 December 2024
  • Interviews take place: Week commencing 16 December 2024
Key Responsibilities

Academic Representation System

Academic Representation: Communication

  • Act as the key contact within the Students’ Union for Academic Reps, supporting the VP Education to provide advice and coaching on how to tackle and resolve specific issues, ensuring the VP Education is kept up to date with any issues.
  • Support School Reps, through regular 121s, with planning their goals, connecting their work to other similar projects, understanding the right channels to progress or resolve issues, and empowering School Reps to offer the same support to Subject Area Reps.
  • Develop a programme of networking opportunities with key contacts from academic schools and programmes to ensure a fully joined up partnership approach to academic representation and enhance effective communication channels between the Students’ Union and the faculty.
  • Produce regular student facing updates which promote education policy and/or successes achieved through Academic Representation, increasing awareness of change.

Academic Student Groups and Communities

  • Acting as the main point of contact for our Academic Student Groups and Communities. This includes supporting groups with meeting organisation and administration, decision-making, promotional communications, and event planning.
  • Work with the Student Opportunities team to deliver the annual elections for academic student group committees, supporting their training and personal development.
  • Working with academic student group leaders to promote group membership to students.
  • Work with the Student Opportunities team and relevant University staff to ensure collaboration in the support and development of Academic Societies and Communities.

Representation Systems and Service Delivery

  • Work with the wider Representation team to support the delivery of elections for roles across the organisation, acting as an Assistant to the Deputy Returning Officer when required.
  • Work alongside the Representation Coordinator to support the delivery of our general governance systems including but not limited to: President’s Committee, officer campaigns, research and insight projects, and student networks.

Staff & Financial Responsibilities

  • Recruit and induct staff within the organisation as appropriate.
  • Supervise and/or manage team members in line with the organisation’s policies and procedures, supporting them to grow personally and professionally.
  • Work within an agreed budget, in line with the organisation’s scheme of delegation and financial procedures.

Organisation Wide Responsibilities

  • Comply with relevant equality and diversity policies, promoting a healthy working environment where all individuals are valued.
  • Comply with relevant health and safety policies, seeking to minimise hazards for others.
  • Support the development and implementation of sustainability initiatives within the organisation.
  • Comply with relevant data protection policies, ensuring the Data Protection Act 2018 is considered when making plans and decisions.
  • Establish and maintain excellent working relationships with students, volunteers, staff and individuals outside of the Students’ Union (for example the University).
  • Comply with the Students’ Union’s articles of association and other governing documents, recognising and celebrating the contribution of members to leading our work.
  • Work as part of a wider team, undertaking any other reasonable duties appropriate for the grade that may be required by the organisation.
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