Career Services Office Assistant II – Part-Time ID-1431

November 26, 2024

Position Details

Position Information…

Posting Number

AS414P

Position Title

Career Services Office Assistant II – Part-Time

Contract Length

N/A

Class Summary

Provides a variety of administrative support duties in relation to
the Career Services department. Assists in greeting students and
office visitors, coordinating and planning activities with as well
as the day-to-day operations of the Career Services office.

Candidates Eligible to Apply

Internal/External

Position Type

Non-Exempt Staff

Employment Status

Part Time

Position Funding Type

Regular

Posting Detail Information

Minimum Education/Training/Experience

High School Diploma or GED and one year office/clerical experience
(or similar)

Preferred Education/Training/Experience

Associates degree

One year office/clerical experience (or similar)

Minimum Knowledge & Skills
Facilitate timely, professional communication and problem
resolution strategies
Maintain processes and systems that improve the quality of
support services
Demonstrate functional working knowledge in Microsoft
Office-Word, Excel, and PowerPoint.
Perform general office duties including answering telephones,
copying, bulk mail outs, and filing
Possess outstanding customer service skills and have the
ability to work with multiple projects and within deadlines
Perform detailed office support work; maintain accurate records
of work performed
Operate standard office equipment
Communication, interpersonal skills as applied to interaction
with coworkers, supervisor, the general public, etc. sufficient to
exchange or convey information and to receive work direction.

Preferred Knowledge & Skills

Prior experience in educational institutions

Licensing/Certification Requirements

None

Job Duties
Monitor, approve, enter, oversee, and update online job
database.
Assist with facilitation of special events including career
events, employer panels, workshops, career fairs, etc.
Act as receptionist and receives and screens visitors and
telephone calls and takes messages
Prepare, enter, oversee and maintain budget and budget
transactions.
Provide log in information and demonstrations.

of career services assessments and career management system.
Perform office support activities as opening and distributing
mail, processing outgoing mail, making travel arrangements and
preparing requisitions.
Prepare and maintain monthly reports and end-of-year data
requests / reports.
approximately 19 hours/week

Physical Requirements

Positions in this class typically require: stooping, crouching,
reaching, standing, walking, fingering, talking, hearing, seeing
and repetitive motions.

Sedentary Work: Exerting up to 25 pounds of force occasionally
and/or a negligible amount of force frequently or constantly to
lift, carry, push, pull or otherwise move objects, including the
human body. Sedentary work involves sitting most of the time.

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EEO Statement

College of the Mainland is an affirmative action/equal opportunity
institution and does not discriminate on the basis of race, color,
sex, age, national origin, religion, disability or veteran
status.

College of the Mainland does not discriminate on the basis of
disability in the recruitment and admission of students, the
recruitment and employment of faculty and staff, and the operation
of its programs and activities, as specified by federal laws and
regulations within Section 504 of the Rehabilitation Act of 1973
and the Americans with Disabilities Act of 1990 and 1992.

Supplemental Questions

Required fields are indicated with an asterisk (*).
What is the highest level of education attained?
GED
High School Diploma
Associates Degree
Bachelors Degree
Masters Degree
PHD

Documents Needed to Apply

Required Documents
Resume
Cover Letter
Transcripts (1 of 3)

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