Executive Assistant (Remote) ID-1531

November 27, 2024

About nybl

We are developing an Ai ecosystem that enables businesses, in any industry, to be able to deploy artificially intelligent solutions using both our platform and applications. Our technology allows anyone to build Ai solutions without writing a line of code or needing a degree in Data Science. Our ecosystem is world changing: from healthcare to agriculture, education to industry, the applications of our technology are truly limitless.

Position Overview:

Nybl is seeking a dynamic and experienced Executive Assistant to provide high-level administrative support to our Engineering Leadership team. The successful candidate will play a crucial role in ensuring the smooth functioning of executive operations and contribute to the overall efficiency and success of Nybl.

Our teams are based across 11 different countries already with people operating on a hybrid or fully remote basis. You will work closely with international colleagues, to provide a consistent approach to each of our workspaces. You are known for your organisation and planning skills and thrive in a fast-paced environment with lots of variety, you enjoy connecting with the people around you to create a warm, welcoming experience with each interaction our people have with you.

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Key Responsibilities:

Manage and coordinate the Engineering Leaderships calendar, scheduling appointments, and ensuring timely and efficient use of their time.
Act as a primary point of contact between the Engineering Leadership team and internal/external stakeholders, demonstrating professionalism and discretion.
Prepare and organize materials for meetings, presentations, and reports, ensuring accuracy and attention to detail.
Handle confidential information with the utmost discretion and maintain confidentiality in all interactions.
Coordinate travel arrangements, itineraries, and logistics for the Engineering Leaderships business engagements.
Assist in the preparation and follow-up of meetings, including documenting action items and key decisions.
Conduct research and compile information as needed for various projects and initiatives.
Serve as a liaison between the Engineering Leadership and internal teams, fostering effective communication and collaboration.

Requirements

You are a talker, a doer, and an organiser whilst being the face of our workspace and owning your role.
We need an energetic, efficient person to help us do the job!
You are confident and will often be the first point of contact to important visitors
You will need to be a brand ambassador, exhibiting initiative and excellent interpersonal and organisational skills in everything that you do.
3-5 Years’ experience in a similar role would be ideal
English skills would be a major advantage
A degree in any discipline or sufficient experience required. If you are great at what you do, then we want to hear from you!

Our Team

Everything we do is for the good of others. Our people innovate, develop, deploy, and support incredible technology and software. We employ the best so we can be the best. We have no room for complacency or anyone willing to settle. Our success is driven by our team’s unquenchable thirst for innovation, creativity, and customer happiness. We go above and beyond every single day.

Our Culture

We believe health, happiness, and productivity go hand-in-hand. That's why we're continually looking to enhance the ways we support our team with benefits programs and perks that allow every nybler to do the best work of their life. From unlimited leave to the freedom to choose your own hours, we know our people have lives outside of nybl so we give them the flexibility they deserve.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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