PA to CEO/ Principal (HNWI)

November 30, 2024

A a private holding and investment company based in Victoria are looking for a Personal Assistant to support the CEO / Principal. This role involves a wide range of responsibilities, including managing the CEO's calendar, coordinating travel, and handling personal errands.

Looking for an experienced Personal Assistant who has experience of supporting a HNWI, exceptional organisational skills and a high level of attention to detail. No 2 days are ever the same, therefore looking for a Personal Assistant who can work under pressure in a fast-paced environment, juggle workload and is super organized.

Key Responsibilities:

* Executive Support: Calendar management, prioritise appointments, email management, submitting expenses and ensuring smooth scheduling for the CEO
* Travel Coordination: Arrange global travel plans for CEO and family, including private jets, luxury accommodations and bespoke itineraries, ensuring every detail is meticulously managed

Other Jobs You May Be Interested In

* Personal Errands: Manage day-to-day personal tasks, from shopping and organising household services to handling correspondence and personal finances
* Project Management: Handle personal and some business projects, ensuring that all projects are delivered to a high standard
* Travel Accompaniment: If required, accompany the principal on international trips to provide in-person assistance
* Filing System: Develop and maintain an effective filing system for both hard copy documents and electronic correspondence, ensuring quick retrieval of requested files

* Correspondence and research: Prepare and edit reports and presentations and conduct detailed research, gathering information on various topics as requested

Key Skills & Experience:

* Experienced Private Personal Assistant, preferably with HNWI
* Excellent Microsoft office skills
* Skilled in managing diverse tasks with efficiency and attention to detail
* Flexible with hours, travel, and adapting to changing needs
* Proactive in anticipating and addressing CEO's needs
* Proficient with technology and tools for travel, scheduling, and household management
* Committed to maintaining strict confidentiality

Benefits:

* 27 days Hols + BH (closed at Christmas will need to take some holidays during that time)
* Discretionary bonus - % of salary TBC
* Additional day off for birthday
* Private Healthcare (Bupa)
* Pension, 5% employer / 3% Employee
* Laptop Mobile phone
* Hybrid - 4 days in the office, 1 day working from home (not fixed day)
* Smart Casual dress code
* Hours: 9am-6pm

Back to blog

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

DISCLAIMER