Remote Production Operations Coordinator I Bristol, CT, USA ID-1397

November 26, 2024

We are seeking a detail-oriented and highly organized Operations Coordinator to join our Remote Production Operations Team; the focus would primarily be on remote studio operations. The successful candidate will play a key role in coordinating logistics and operations for over 150 domestic studio remote events annually, including the expanded College Football Playoff (CFP).

This coordinator will actively participate in collaboration meetings and will also be required to travel, as assigned, to events to support the onsite Operations team. Primary responsibilities include organizing and coordinating essential event logistics such as ordering equipment, deliveries, and credentialing, while working closely with technical crew members, senior production staff, and third-party vendors to ensure timely execution of event goals. If you thrive in a fast-paced environment and possess strong organizational skills, we invite you to apply for this exciting opportunity.

Key Responsibilities:

Organize and coordinate operations and logistics for a wide range of football events, including regular season games, playoffs, and postseason bowls.
Travel to remote sites as needed to assist Operations Team in organizing and coordinating on-site operations and logistics. Interact with crew personnel, production, and technical teams to meet specific schedules and goals.
Acquire working knowledge of all phases of departmental operations through orientation and observation. Familiarize self with the basic duties of other departmental personnel and the functions of Operations Coordinator.

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Ensure all aspects of events are efficiently managed including but not limited to:
Manage event show coding while working closely with Program Finance partners to ensure accuracy.
Create/maintain event schedules, accreditation and hotel list(s) as requested.
Place orders with in-house partners/third-party vendors for equipment/services/supplies, as requested.
Vendor invoice processing, submission and tracking.
Timely company credit card(s) (Travel & Procurement) reconciliation.
Secure local runner and utility hires via approved third-party payroll companies.

Ensure all new hires and vendors complete corporate paperwork correctly and guide it through the system that will result in appropriate payment
Coordinate event in-bound/outbound shipping.
Work closely with various departmental teams (crewing, mobile unit, resource…etc.) as well as production partners, to ensure seamless event execution.

Address and resolve any issues that arise during the planning and execution of events to ensure smooth operations.
Provide regular updates and reports on event logistics and football operations management.
Percentage of Travel: 35% (using 235 expected office days).
Biggest concentration in the fall during the College Football season, which will include some holidays.

Qualifications:

Previous experience in event coordination, logistics, or a related field, preferably within sport operations.
Bachelors degree in Sports Management, Business Administration, or a related field is preferred.
Strong organizational and multitasking abilities, excellent communication and interpersonal skills, and a keen eye for detail.
Willingness and ability to travel to various event locations as needed.

Required Education:

High School Diploma or equivalent

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