Student Assistant – TEL Student Administrator ID-1528

November 27, 2024

JOB SUMMARY

Assist the Theological Education for Leadership (TEL) program with all TEL initiatives, particularly the certificate programs. Create and maintain administrative systems to support TEL online learning classes and seminars; provide Zoom and Moodle support prior to and during TEL classes; basic office support (office organization, copying, creating, and maintaining online files); communicate with students and instructors and respond to program inquiries; create flyers; and work on longer-term projects as they arise, are among the responsibilities.

Proof of vaccination is required. Federal Work Study students strongly encouraged to apply.

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REQUIRED JOB QUALIFICATIONS

Well organized, with prior office skills
Proficiency with personal computers, word processing – including Microsoft Word, Outlook mail and calendar functions, Excel, online resources, and social media platforms (e.g., Facebook, Twitter), and other online technologies.
Demonstrates excellence in communication, writing, and editing skills.
Competence in maintaining, filing, and record retention systems.
Proficiency with Zoom meeting functions, including meeting scheduling, share screen, breakout rooms, recording, etc.
Proficiency with Moodle Teaching Assistant functions, including creating and updating course information, documents, and student assignments.
Ability to fulfill office support tasks such as: electronic filing, scanning, creating professional and user-friendly social media posts, managing online file sharing.
Ability to create and manage systems for tracking certificate requirements, trainings, meeting attendance, and event preparation, and providing summary and detailed status reports on a regular basis.
Flexibility with unexpected projects or events. Ability to reassess priorities for assigned projects.
Ability to learn procedures, processes, and software functions reasonably quickly and self-directed once basic training is provided.
Ability to offer Moodle and Zoom training and tech support to students not proficient in technology.
Must be able to support Zoom courses on Saturdays, 2x per month, 12-3P (PST) and 11A-2P (PDT)
Familiarity with creating interactive PDF documents, and/or experience with Adobe Creative Suite products (or equivalent Adobe compatible software) a plus.

PREFERRED JOB QUALIFICATIONS

Prior experience as an administrative assistant.
Professionalism and reliability

Competencies:

Attention to detail
Creative thinker
Effective written and oral communication skills
Strong organizational and time management skills

REQUIRED JOB QUALIFICATIONS

Education and Experience Requirement(s):

Bachelor’s degree

Physical Requirements:

Vision – Close vision, distance vision, depth perception and ability to adjust focus.
Hearing – Ability to hear verbal communications and to carry on telephone conversations.
Clear Speech – Ability to communicate clearly to others.
Manual Dexterity – Ability to use computer keyboard and other office equipment.
Sitting – Prolonged periods sitting at a desk, working on a computer and in meetings.

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