Virtual Executive Assistant- Seattle in Seattle, WA ID-1525

November 27, 2024

Company: BELAY

Job description: Are you a dedicated, proven professional who brings experience and expertise to everyone you serve? Do you have a knack for being resourceful, helpful and proactive? Do organization, planning and problem-solving make you giddier than most people can understand? Want to enjoy the flexibility of working from home with the leading virtual assistant provider in the United States?

Look no further! You just found the career you never thought existed.

BELAY is a top-ranked virtual solutions company looking for highly motivated virtual assistants with a passion for serving others. Does that sound like you?

Then join us!

You can have a meaningful career working from home while being present and available for loved ones, too. And it starts with BELAY.

Other Jobs You May Be Interested In

WHY BELAY?

Entrepreneur Magazine ranked BELAY #1 for ’Best Culture for Small-Sized Companies’ and the ‘Top Company Culture for a Small Business’ awards for having a productive and high-performance culture.

BELAY was also recognized by Inc. Magazine as one the ‘Fastest Growing Companies’ in the United States.

But wait – that’s not all!

BELAY also received the ‘When Work Works’ award from the Society of Human Resource Management, recognizing companies that offer effective and flexible workplace strategies, empowering their organization to rise above the competition.

And we’re not through yet!

As an Atlanta-based business, The Atlanta Business Chronicle named BELAY one of the ‘Best Places to Work.’

ARE YOU LOOKING FOR:

A remote position where you serve as your client’s indispensable partner?
An opportunity to use your talents and skills to build your client’s success?
A community of contractors to share ideas and best practices?
Regular support and guidance from your BELAY team?

ESSENTIAL FUNCTIONS/RESPONSIBILITIES:

Maintain executive’s appointments/calendar.
Email management and organization.
Prepare presentations and/or spreadsheets.
Social Media management.
Create structure/workflow/processes.
Research technologies and make recommendations.
CRM administration: updates and data entry.
Make travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
Project Assistance/Coordination.
Event planning and coordination.
Provide assistance with personal tasks as needed.

KEY ATTRIBUTES:

Detail-oriented, organized, and efficient.
Extremely self-motivated with strong time management.
Proactive, pragmatic, and resourceful problem solver.
Trustworthy and reliable.
Friendly and professional communicator.
Ability to manage multiple priorities and meet or beat deadlines with no errors.
Tech-savvy and quick to learn new concepts.
Ability to anticipate the needs of others coupled with a strong desire to serve.
Adaptable.

KEY QUALIFICATIONS:

Bachelor’s Degree and experience working remotely preferred.
Available daily (Mon-Fri) during business hours, and able to dedicate at least 20 hours/week.
Experience in an administrative support role.
In-home office setup including Mac or PC Computer (including webcam) with minimum 1.0ghz dual-core processor, 8gb, and the most recent version of MS Office installed (all programs; Word, Excel, Outlook, PowerPoint).
A fast and reliable internet connection.
Smartphone with email capabilities.
Designated professional, quiet space.

NOTE:

This is a 1099 contractor role.
You MUST be available during regular business hours. This is not a job that can be partnered with your other full-time job. No evening hours.
All applicants may be subject to a background check prior to an offer of employment or contract being issued.
BELAY Participates in E-Verify.
We are currently accepting applications for residents of all states EXCEPT California, Montana, New Jersey, New York, and Pennsylvania. Applicants living in these states will not be considered for contract opportunities at this time.

Back to blog

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

DISCLAIMER